AS PER PUBLICATION 10318 FROM SUPREME PAGE 6 ITEM 11
Reading of minutes during a meeting can be time consuming. Recorders can disseminate minutes in advance by electronic means to all members. Minutes distributed in this manner should be secure and confidential. The use of a password-protected Google Doc or uploading to a password-protected council website is advised. If that is done, Robert’s Rules of Order presumes that the membership has taken the opportunity to read them. Therefore, the minutes are not read at the meeting, unless requested by a member, and the Grand Knight simply can ask if any additions or corrections are needed before calling for a vote to approve the minutes.
PLEASE NOTE : ALL NOTICES OF MOTIONS REQUIRED BY BYLAW WILL BE POSTED IN THE CURRENT YEAR AND NOT ARCHIVED AS SOME OF THESE ARE DONE ANNUALLY FOR NORMAL OPERATIONS
HOW THIS WILL HAPPEN :
Starting with the November General Meeting on Tuesday the 1st all meeting minutes will be uploaded on a password protected section of the website within 48 hours of the meetings closure.
MEETING MINUTES FOR NOVEMBER GENERAL AND THE EXECUTIVE PLANNING WILL BE A ONE TIME HARD COPY WITH A PASSWORD TO THE RESPECTIVE SECTIONS
AFTER NOVEMBER MEETINGS EVERYTHING WILL BE UPLOADED TO THE WEBSITE IN PDF FORMAT.
THERE WILL BE AN ARCHIVE FOR EACH SECTION THAT IS UPLOADED AND THE COUNCIL WILL BE NOTIFIED WHEN THIS OCCURS AS WELL.
WEBSITE UPDATES AND SOCIAL MEDIA UPDATES WILL BE POSTED AS SOON AS THE MINUTES ARE AVAILIBLE